Northern Suburbs Dog Training Club (NSDTC)

Bookings Page – Instructions

Calendar

https://outlook.office.com/bookings/calendar

Check Attendees for a particular Class

Go to the Calendar page to see the bookings made for a particular day.

Select a particular Booking from the Calendar and select Edit to see more information.

View All Class Bookings for a Particular Day

Export Bookings to Excel

Select Export from the Calendar tab.

Specify the appropriate date range.

Send Cancellation Notice for a Class

SERVICES

https://outlook.office.com/bookings/services

Select a service – e.g. Puppies (weeks 1 to 4) [MAX 20]
Select Edit Service

Specify Name, Description and Max Attendees for a Class

Under the BASIC DETAILS tab – you can specify:

  • Name for the ‘service’
  • Description for the ‘service’
  • the Max number of attendees – need to scroll down to see this

Specify Min and Max Lead Time for a Class

Under the AVAILABILITY OPTION tab – you can specify:

  • Minimum lead time – i.e. specify the hours before class – someone can make a booking. For example – if set to 24hrs, and Class is on Sat 3pm, then the booking option will not be available 24 hours before – so the booking will be available, up until Friday 3pm.
  • Maximum lead time – i.e. specify the maximum day a booking can be made in advance. For example – if set to 8 days, and Class is on Sat 3pm, it means you can make a booking for the following week from (i think) Sat 3pm for the next Sat…

Note: you will have to adjust the value entered here – for 1:30pm classes and 3:00pm classes

Set the Time for the Class

Scroll down to the General availability section – here you need to specify:

  • the Custom Hours (recurring weekly) – that applies for that ‘service’ -> for example Saturday 3:00PM 4:00PM

Set the Dates where Class is not on

By default – Class is available every Saturday. For Saturdays where Class is not available (e.g. Long weekend), select the Calendar tab – then select “Add Time Off“

On the Time Off dialog:

  1. Specify the Time off range
  2. Select the Info NSDTC staff
  3. Select Create time off – to apply the unbookable period. This will apply to all services/classes.

For example – setting the following date range (Start: Thu 2 Feb 2023 End: Fri 10 Feb 2023) means there is not an option to book a Class on Sat 4 Feb.

Under the NOTIFICATIONS tab – you can specify:

  • Add additional information – you can add further text to the confirmation email that gets sent out to members when they make a booking.

Removing a Class from the Booking Page

Publishing Option – set this to off, if you want to have this particular Service from being displayed on the Booking Page.

BOOKINGS PAGE

https://outlook.office.com/bookings/bookingpage

Leave other options as is, but you may want to customise the following:

Default Scheduling Policy:

  • Minimum lead time – i.e. specify the hours before class – someone can make a booking. For example – if set to 24hrs, and Class is on Sat 3pm, then the booking option will not be available 24 hours before – so the booking will be available, up until Friday 3pm.
  • Maximum lead time – i.e. specify the maximum day a booking can be made in advance. For example – if set to 8 days, and Class is on Sat 3pm, it means you can make a booking for the following week from (i think) Sat 3pm for the next Sat…
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